How to Increase Hotel Efficiency with Temporary Hotel Staffing


How to Increase Hotel Efficiency with Temporary Hotel Staffing.

As a hotel manager, it’s essential to stay on top of staffing needs. During peak seasons or when employees go on vacation or call out sick, temporary staffing is often necessary to maintain efficient operations. This article dives into the topic of temporary hotel staffing, outlining how to understand the needs, hire the right employees, onboard and train them effectively, and manage and motivate these individuals for optimal performance.

Understanding the Need for Temporary Hotel Staffing

Hotels are a dynamic and ever-changing industry, with occupancy rates fluctuating throughout the year. To keep up with the demands of their guests and maintain a high level of service, hotels may need to hire temporary staff. Temporary staffing can be a strategic solution to address fluctuations in occupancy rates, employee absences and special events.

Seasonal Demands and Fluctuations

Seasonal fluctuations in hotel occupancy rates can create a demand for additional staff. During peak seasons, such as summer months or holiday periods, hotels may need to increase the number of employees. This is because more guests are likely to visit the area and require accommodation. On the other hand, slower periods may reduce the need for staff. By analyzing occupancy rates and forecasting business levels, managers can proactively plan for temporary staffing and maintain proper staffing levels.

For example, during the winter months, a ski resort hotel may experience a high volume of guests. To ensure that guests receive exceptional service, the hotel may need to hire temporary staff to help with front desk operations, housekeeping, and food and beverage services. By doing so, the hotel can ensure that guests have a memorable experience and return for future visits.

Filling in for Employee Absences

Even with advanced planning, employee absences can occur unexpectedly, creating work gaps and derailing a hotel’s operations. Temporary staff can help bridge the gap and ensure that guests’ needs are met. It is crucial to have a plan in place to ensure that replacements are available and trained to fill the positions of absent employees.

For example, if a housekeeper is unable to come to work due to illness, the hotel can quickly bring in a temporary housekeeper to ensure that guests’ rooms are cleaned and prepared for their stay. This helps to maintain the hotel’s reputation for cleanliness and ensures that guests have a comfortable stay.

Special Events and Large Groups

Hotels often host special events and accommodate large groups, such as conferences or weddings. These events require additional staff to manage the increased demand for services. Temporary staff can be hired to supplement the regular workforce, ensuring that guests receive top-notch service throughout their stay.

For example, a hotel hosting a wedding may need additional staff to help with setting up the venue, serving food and beverages, and cleaning up after the event. By hiring temporary staff, the hotel can ensure that the wedding runs smoothly and that guests have a memorable experience.

In conclusion, temporary staffing can be a valuable solution for hotels to meet the demands of their guests and maintain a high level of service. By planning ahead, filling in for employee absences, and supplementing the regular workforce during special events, hotels can ensure that guests have a memorable experience and return for future visits.

Hiring the Right Temporary Staff

Temporary staff can be a valuable asset to hotels, providing support during peak seasons or when permanent staff are unavailable. However, finding the right temporary staff can be a challenge. Here are some tips for identifying and hiring the right people for the job.

Identifying Essential Skills and Qualifications

When hiring temporary staff, it’s crucial to identify the necessary skills and qualifications for the position. For example, front desk positions require excellent customer service, computer skills, and multitasking capabilities. Cooks must be proficient in food preparation, and housekeeping staff must have attention to detail. By identifying the specific qualifications needed for each position, hotel managers can ensure that they are hiring the right people.

It’s also important to consider the culture and values of the hotel when hiring temporary staff. They should be able to fit in with the existing team and uphold the hotel’s standards.

Utilizing Staffing Agencies and Platforms

Staffing agencies and platforms can be a valuable resource for identifying and hiring temporary staff. These services pre-screen and vet candidates to confirm their experience and qualifications. Hotel managers can instruct these agencies on specific skills and qualifications needed for the job. These staffing companies can also provide ongoing support for the temporary staff, such as training and HR functions.

However, it’s important to choose a reputable staffing agency or platform to ensure that the candidates provided are of high quality. Hotel managers should research and read reviews before selecting a service.

Conducting Effective Interviews and Assessments

Interviewing, testing, and assessing temporary staff candidates is essential to ensure that they are a good fit for the job. Interviewing techniques should be tailored to the specific position and focus on experience, qualifications, and personality traits. In addition, assessments such as skills tests, personality tests, or background checks can provide additional information that may not be apparent from the interview process.

It’s important to ensure that the interview process is fair and unbiased. Questions should be relevant to the job and not discriminatory in any way. Hotel managers should also ensure that all candidates are given equal opportunities to showcase their skills and qualifications.

Providing Adequate Training and Support

Once temporary staff have been hired, it’s important to provide adequate training and support to ensure that they can perform their job effectively. This can include on-the-job training, mentoring, and ongoing feedback. It’s also important to provide clear expectations and guidelines for the job.

Hotel managers should also ensure that temporary staff have access to the resources and tools they need to perform their job, such as uniforms, equipment, and supplies.


Hiring the right temporary staff can be a challenge, but with careful planning and execution, it can be a successful process. By identifying essential skills and qualifications, utilizing staffing agencies and platforms, conducting effective interviews and assessments, and providing adequate training and support, hotel managers can ensure that their temporary staff are a valuable asset to the team.

Onboarding and Training Temporary Staff

Temporary staff plays a crucial role in the hospitality industry. They are hired to meet the fluctuating demands of the business, and their success depends on how well they are onboarded and trained. Here are some tips to streamline the onboarding process and implement efficient training programs for temporary staff:

Streamlining the Onboarding Process

The onboarding process can be overwhelming for temporary staff. Therefore, it is essential to make it as efficient and streamlined as possible. One way to achieve this is by providing a comprehensive orientation program that covers all the necessary information about the hotel’s policies and procedures. This includes the dress code, safety regulations, emergency procedures, and guest service standards.

Introducing new hires to their colleagues is also an essential part of the onboarding process. This helps them feel welcome and part of the team. Assigning a buddy or a mentor to new hires can also be beneficial. This person can answer questions, provide guidance, and offer support throughout the onboarding process.

Providing clear instructions for their duties is crucial to ensure that temporary staff can perform their jobs effectively. This includes providing job descriptions, checklists, and job aids. It is also essential to provide them with the necessary tools and resources, such as uniforms, equipment, and software access.

Implementing Efficient Training Programs

Training programs for temporary staff should be fast-paced, focused, and hands-on. Utilizing different training methods can accommodate different learning styles. Online training modules can be used to provide a foundation of knowledge, while on-the-job training can help new hires apply that knowledge to their work. Virtual coaching and group training sessions can also be used to reinforce learning and provide opportunities for feedback.

Providing opportunities for continuous learning is also essential to ensure that temporary staff can quickly adapt to any new challenges. This includes ongoing training, coaching, and mentoring. Encouraging temporary staff to ask questions and seek feedback can also help them improve their performance.

Pairing Temporary Staff with Experienced Employees

Pairing temporary staff with experienced employees can help accelerate the learning process and provide immediate feedback. Experienced employees can act as mentors, answer questions, share their knowledge and experience, and provide support to new hires. This can also help temporary staff feel more comfortable and confident in their roles.

In conclusion, effective onboarding and training programs are critical to the success of temporary staff in the hospitality industry. By streamlining the onboarding process, implementing efficient training programs, and pairing new hires with experienced employees, hotels can ensure that temporary staff can quickly adapt to their roles and provide excellent guest service.

Managing and Motivating Temporary Staff

Temporary staff are an essential part of many businesses, providing the flexibility and support needed to manage workload fluctuations and seasonal demands. However, managing temporary staff can be challenging, especially when it comes to motivation and performance. In this article, we will explore some strategies for managing and motivating temporary staff to ensure they perform at their best.

Setting Clear Expectations and Goals

One of the most critical aspects of managing temporary staff is setting clear expectations and goals. Temporary staff should have a clear understanding of their role and responsibilities, with specific goals outlined for their performance. This will help them understand what is expected of them and what they need to achieve during their time with the company.It is essential to set achievable goals and provide feedback on their progress to improve their performance and motivation. Regular check-ins and performance reviews can help identify areas for improvement and provide an opportunity to recognize achievements.

Providing Support and Resources

Temporary staff should receive the necessary support and resources to perform their job duties successfully. This can include providing them with the tools they need, such as a clear checklist of duties, access to training materials, and support from supervisors.A welcoming and inclusive workplace culture will also help new hires feel welcome and motivated. Providing a mentor or buddy system can help temporary staff feel valued and supported, giving them someone to turn to for guidance and advice.

Recognizing and Rewarding Performance

Recognizing and rewarding temporary staff’s performance can boost their morale and motivation and contribute to overall job satisfaction. Simple acts of recognition such as saying thank you, recognizing their contributions publicly, or private words of encouragement can go a long way in motivating temporary workers to give their best.In addition to verbal recognition, consider providing tangible rewards such as gift cards, bonuses, or other incentives. These rewards can help motivate temporary staff to achieve their goals and perform at their best.In conclusion, managing and motivating temporary staff requires clear communication, support, and recognition. By setting clear expectations, providing the necessary resources, and recognizing achievements, businesses can ensure that their temporary staff perform at their best, contributing to the overall success of the company.


Temporary staff can be an essential part of a hotel’s operations, providing the flexibility and efficiency needed in times of peak business needs or employee absences. To maximize their contributions, it’s essential to understand the specific needs, hire the right employees, onboard and train them effectively, and manage and motivate them for optimal performance. Utilizing the tips outlined in this article, hotels can maximize their efficiency and ensure excellent guest satisfaction.

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